Key Differences Between a Venue Coordinator and Wedding Coordinator

March 27, 2013 by admin

Many couples do not have a thorough understanding of the different services provided by an on-site venue coordinator and professional wedding coordinator.  Below is an outline of important differences to keep in mind when evaluating the decision to engage the services of a professional wedding coordinator.  Most venues handle transition well and professionally, but you should evaluate whether you are one of those people who can handle multiple changes in a key player on your wedding team.

Venue Event Coordinators will:

  • Recommend special event professionals that are familiar with and know the venue.
  • Act as menu consultant for all food and beverage selections.
  • Detail your event order and wedding outlining all of your event specifics.
  • Provide an “estimate of charges” outlining financial commitments and deposit schedules.
  • Create a floor plan of your function space.
  • Arrange and attend your menu tasting.
  • Establish your guestroom block if applicable.
  • Be the on-site liaison between your wedding coordinator and hotel operations staff.
  • Ensure a seamless transition to the hotel’s banquet captain once the grand entrance has occurred .

The venue coordinator’s main concern is their employer (the venue) and their specific responsibilities.  One thing to keep in mind is that that even if you feel confident that you do not require more attention and service than provided by a venue coordinator, many hotels and venues have high turnover; which often leads to several people handling the details of your wedding by the time the event arrives. Also, on-site coordinators have several event commitments in addition to your wedding. This means the coordinator is subject to being pulled away at a moment’s notice to assist other clients.

Your Professional Wedding Coordinator Will:

  • Assist with etiquette and protocol for invitations, family matters, ceremony and reception.
  • Provide vendor recommendations that are in line with your needs and budget.
  • Craft and manage a timeline for your wedding day, including hair and makeup timing, ceremony and reception.
  • Work with you to organize and coordinate your ceremony rehearsal.
  • Remind the bridal party of all pertinent “call times” and “don’t forgets” on the day of the wedding.
  • Confirm arrival and/or delivery times and details with all vendors several days prior to the wedding day.
  • Ensure that all vendors have arrived and/or delivered their goods on time.
  • Be the liaison with your family, bridal party, band/DJ, florist, photographer and other vendors to create a seamless operation.
  • Assist with your gown and any additional needs of the bridal party.
  • Ensure the ladies have their corsages and bouquets, etc. and assist with the pinning of the boutonnieres.
  • Set up programs, place cards, guest favors, guest book, champagne flutes and all personal items.
  • Line up and cue the bridal party and musicians at the time of the wedding ceremony.
  • Ensure the bride and groom’s transportation has arrived at the end of the reception and knows where to go.
  • Collect any of your personal items at the conclusion of the reception.

As your wedding coordinator, my employer is YOU and my main concern is YOUR SATISFACTION and having a perfectly executed, flawless event, due to the contributions of each and every vendor.  It is my job to dedicate my full attention to you and you alone in order to ensure a smooth and successful event beginning with the planning stages through to the conclusion of the event.

If you have any questions concerns regarding the differences, please contact me so that I can address them!

Happy New Year!

January 2, 2013 by admin

 

 

 

 

It’s hard to believe 2012 has come to a close. It was a fabulous year and I was very blessed to work with amazing couples and outstanding wedding professionals. I want to thank everyone who helped make it a successful year, I couldn’t do it without your help! Now, check out all of the beautiful couples who I was lucky enough to work with. Congratulations to all of you!

Ashumi 200x300 Happy New Year! Chelsea 300x200 Happy New Year! Hilina 300x200 Happy New Year! Holly 300x200 Happy New Year! Katy 300x200 Happy New Year! Kelly 300x219 Happy New Year! Kelly G 200x300 Happy New Year! Kristi K 200x300 Happy New Year! Laura 300x199 Happy New Year! Leann 300x200 Happy New Year! Melissa 300x269 Happy New Year! Tracy 300x199 Happy New Year!Anny 225x300 Happy New Year!

I wish you all a happy, healthy, love filled and prosperous New Year!

Q&A with Murasaki Media

June 28, 2012 by admin

My poor blog has been neglected but I’m excited to return with a new Q&A. Today I am talking with Christina, of Murasaki Media. She’s one of my favorite videographer’s to work with. She is really sweet but more importantly she is professional and creates beautiful films. I hope you enjoy getting to know a little more about Christina.

What is your film/video background? My video production background began with a small media production house which produced educational films. Soon after, I began working in the production department for a local CBS affiliate news station. I also participated behind the scenes in local small films, commercials and documentaries. Later, I began my own company, creating wedding films for many San Diego couples.

What is your favorite part of filming a wedding?  One of my favorite parts of filming a wedding is receiving feedback from the couple after they have viewed their final film. I really want to capture as many moments as possible so that the couple can relive the day over and over again. It is important to me to provide the same service and product that I would expect from my own wedding. Hearing how much they love their film makes my day and puts a smile on my face.

Why do you think having a wedding video is important? Wedding video is important because it captures other dimensions: Sound and Movement. Not only will a couple love watching their wedding day now, generations to come will enjoy the piece of history preserved over time. Hearing vows, seeing Aunt Betty, watching the bride walking down the aisle or listening to a special toast can only be captured on video. Once that moment passes, those audible and visual moments are gone. The best way to preserve those moments in full is in a wedding film.

Do you have any tips to help clients feel more comfortable in front of the video camera? The best way to feel comfortable in front of the camera is to forget the camera is there. Get lost in your moments. We are there to film your day as it unfolds and the best way to do that is to relish in your event. Weddings are the best day of your life and you should enjoy every minute of the day.

Do you offer any other types of videos? Yes! We offer Love Stories and Engagement Videos that can be shown as a Save the Date or during a reception. We also capture precious moments of maternity and parenthood in our Baby Wish videos. They are similar to a video time capsule or a video journal. Recently we have added fun new trend, Video Birth Announcements. You can share the birth of your newborn in the most creative way possible.

Here’s a teaser Christina created from a wedding we did together. Please check out her website for links to more videos.

Christina, thank you for taking the time to answer our burning questions.

El Prado San Diego Wedding Coordinator

March 12, 2012 by admin

I haven’t blogged a wedding in awhile so I decided to get back into it with a gorgeous wedding. I love the photos so much that I had a hard time narrowing it down. In other words, get ready for some eye candy over load!

Caitlin and Steven were married at St. Spyridon Greek Orthodox Church by Father Andrew, who happens to be Steven’s Dad. The reception was down the street in Balboa Park at El Prado. It was a beautiful wedding, gorgeous couple, fun bridal party and overall amazing night. We had so much fun working with these two and especially enjoyed watching them dance the night away. Congrats Caitlin and Steven, we hope you are enjoying married life!

The incredible vendor team:

Photographer: Raya Carlisle

Transportation: Elite Image Limousine

Florist: Organic Elements

DJ: Daniel Peterson

Cake: Heaven Sent Desserts

Video: Luvbug Films

Photobooth: Shoutout Booth

All photos Copyright Raya Photography. 001 219x300 El Prado San Diego Wedding Coordinator 006 300x200 El Prado San Diego Wedding Coordinator 009 200x300 El Prado San Diego Wedding Coordinator 026 300x200 El Prado San Diego Wedding Coordinator 018 300x200 El Prado San Diego Wedding Coordinator 034 200x300 El Prado San Diego Wedding Coordinator 040 300x200 El Prado San Diego Wedding Coordinator 039 200x300 El Prado San Diego Wedding Coordinator 036 300x200 El Prado San Diego Wedding Coordinator 044 219x300 El Prado San Diego Wedding Coordinator 050 219x300 El Prado San Diego Wedding Coordinator 049 300x200 El Prado San Diego Wedding Coordinator 054 300x219 El Prado San Diego Wedding Coordinator 053 300x219 El Prado San Diego Wedding Coordinator076 300x200 El Prado San Diego Wedding Coordinator073 300x200 El Prado San Diego Wedding Coordinator092 300x200 El Prado San Diego Wedding Coordinator083 300x200 El Prado San Diego Wedding Coordinator082 300x200 El Prado San Diego Wedding Coordinator122 200x300 El Prado San Diego Wedding Coordinator107 200x300 El Prado San Diego Wedding Coordinator106 200x300 El Prado San Diego Wedding Coordinator

2011 All Wrapped Up

January 2, 2012 by admin

I would like to thank all of my wonderful 2011 couples for allowing me to be a part of their special day. I’d also like to thank Janette and Laura, my awesome assistants, for all of their hard work. I couldn’t have done it without them!

I didn’t work very many weddings in 2011 since having this little one kept me busy…

emma 300x225 2011 All Wrapped Up

Here are all of the beautiful couples we celebrated in 2011:

 

jj 2 300x199 2011 All Wrapped Up

Japanese Friendship Garden

 

jb 300x199 2011 All Wrapped Up

The Birch Aquarium

 

geetha 199x300 2011 All Wrapped Up

Estancia La Jolla

 

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Admiral Kidd Club

 

CristinaWill144 199x300 2011 All Wrapped Up

Marina Village

 

Christina Travis 355 279x300 2011 All Wrapped Up

Soledad Club

carissa 300x200 2011 All Wrapped Up

Admiral Kidd Club

 

KristaTim 110 200x300 2011 All Wrapped Up

Oceanview Room

 

caitlin 219x300 2011 All Wrapped Up

St. Spyridon Church and The Prado

 

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Paradise Point

 

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Bali Hai

 

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Paradise Point

 

Thank you all so much for making 2011 an amazing year. I’m looking forward to celebrating many more couples in 2012!

Cheers,

Helena

*Photos can be viewed in a larger screen by clicking on them

Estancia La Jolla Wedding

April 23, 2011 by admin

If you have never been to Estancia La Jolla Hotel and Spa , I highly recommend you check it out. The hotel has beautiful grounds and rooms, amazing service and delicious food at the various restaurants. The spa is fantastic and makes for a great daycation. If you choose one spa treatment, you are permitted access to the spa pool which has several cabanas as well as food and drink service. Estancia is a wonderful wedding location and you can also have your rehearsal dinner on site. It works great for couples with a lot of out of town guests because everything is in one location.

Geetha and Tom live out of state but planned their Estancia wedding with a little help from Tom’s cousin Jenny who lives in San Diego. I have to say, she did an incredible job for them! Her only concern was that she didn’t want to be running around setting things up, keeping track of vendors and time on the big day. Hiring a wedding coordinator seemed like the perfect solution and that’s where I came in. I really enjoyed with working with Jenny. I finally got to meet Geetha and Tom on the wedding day and instantly liked them. They were very kind and oh so in love. Geetha’s family wasn’t able to be in San Diego for the wedding but they really wanted to watch live. One of Geetha’s good friends brought along a lap top and connected with her family via Skype. This allowed them to watch the ceremony, congratulate the couple afterwards and feel more involved. Skype is a great way to include loved ones in your wedding who can’t be present.

Enjoy the photos by Melissa McClure Photography:

Hair and makeup was done by Audra Rene. Audra really went above and beyond for the bride. After she was done with hair and makeup she helped the bride with her dress, jewelry and a few other small details. She was very helpful!

The gorgeous flowers were done by Modern Bouquet.

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I love the colors!

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The laptop with Skype streaming

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Happy in Love!

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Simply beautiful!

The cake was provided by Sweet Cheeks Baking Company.

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Candy is always a hit!

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Hand written Escort Cards provide a personal touch

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The flowers really pop!

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Stunning!

The guests had a great time on the dance floor thanks to DJ Daniel Peterson.

Geetha and Tom, thank you for allowing me to be a part of your wedding. I wish you a lifetime full of love and happiness!

*Pictures can be made bigger by clicking on them.*

Old Town San Diego Wedding

February 28, 2011 by admin

One of my very good friends Katie introduced me to Robin who was engaged at the time. Katie told Robin that a day of coordinator was a must have for her wedding and I was honored that she recommended me. Robin was a very organized, detailed and inspiring bride. I had so much fun getting to know her. Her mom helped with some of the planning and she was a delight to work with as well. Robin had an underlying lovebird theme and made beautiful use of purple and green details.

Here’s a highlight video from Murasaki Media.

Enjoy the photos by Melissa McClure Photography.

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Ashley of AC Makeup doing finishing touches

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Katie and Robin

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Ready for the bride!

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Married!

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Lots of beautiful historic buildings in Old Town!

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Rolls Livery Limo

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Centerpiece

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Heritage Table with Family Photos

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Vintage topper from Robin's parents wedding!

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Congrats you two!

A big thanks to the rest of the awesome vendor team!

Ceremony: Heritage Hall, Old Town

Reception: The 19th Hole Restaurant & Lounge on Naval Station North Island Coronado

Flowers: Fancy that Designs

Linens: Duchess of Chairs

Cake: Cupcakes Squared

Ceremony Harpist: Lea Bennet

DJ: DJ by the C

Transportation: Rolls Livery

Makeup: AC Makeup, Ashley Lowe

Hair: DK Hair, Kerry Javery

Robin and Zach, I wish you a lifetime full of love and happiness!

Q&A with AC Makeup

January 10, 2011 by admin

Ashley and I have worked together on several weddings. She’s professional, fun to work with and does a great job! I came up with some questions for her and I hope you find the answers interesting and useful. If you have any of your own questions please leave them in the comments and she will answer.

How long have you been doing makeup?  All of my life but professionally since 1999.  I started at MAC cosmetics in 1999 and worked there until 2004.  I have been a full time wedding makeup artist since 2004.

What is it that interested you in doing makeup?  Since I can remember my mom has always looked polished by having her makeup, hair and nails done.  When I was a little girl, she would let me play in her makeup drawer and I loved it.  When I was first allowed to wear makeup in my early teens I remember seeing a commercial with Tyra Banks and she had a smoky eye.  The camera zoomed in on her eyes and I remember thinking “I can do that.”  My mom bought me an eye shadow pallet and I was able to practice and really figured out how to make things work to get the different looks I saw on TV and in the magazines.

Is there an advantage in using airbrush foundation verses regular?  YES!  Airbrush is water based so it sits on top on your skin making it look light weight, smooth and flawless whereas traditional foundation, whether it be liquid or cream, soaks into your pores and moves into any lines or creases.  Airbrush foundation doesn’t get oily or shiny and it doesn’t separate on the skin like traditional foundation.  I always tell people that airbrush is the way to go and if they had a trial and were not happy with it, it probably wasn’t done right and they should give it another chance. 

Are there certain skin types that should avoid airbrushed makeup?  No, but you should wear whatever moisturizer you use daily which should be one that is made for your skin.  For example, if you have really dry skin you should be wearing a hydrating moisturizer.  Your skin should be prepped according to your skin type for the airbrush to be able to settle as naturally as possible on your skin and this is the case with any foundation.

What should a bride bring to a makeup trial for her wedding?  A clean face and a couple thoughts on what you do like and don’t like about makeup.  If you have any special products you want to wear bring those too, for example if you have your own lipstick you know you want instead of trying a new one.

Do you have any advice for brides that don’t normally wear makeup? Your makeup should be done the way you want it.  I think the phrase “you need more for pictures” is a little over-rated.  It is important to “enhance” your features for pictures but that doesn’t necessarily mean you need a lot of makeup on your face, it just means the placement of the makeup you do wear needs to be correct.  I like to correct that statement by saying “yes, you want to enhance your features for pictures but you also want to be comfortable when you are talking to people face to face.”  You can have the best of both worlds and the look you end up with should be what you want, whether it’s more dramatic or more natural looking.

What is your favorite part of doing a bride’s makeup on her wedding day?  I love what I do and everyone is excited to have their makeup done so it’s nice to have a job that people get excited about.  I love seeing brides on their wedding day and being in a room full of excitement and emotion but I have to say my favorite part is when someone looks in the mirror and feels so beautiful.  I see people’s personalities change once their makeup is done and it is very rewarding.

Do you have any tips for everyday makeup?  The most common thing I hear is “I don’t have the time.”  Figure out what it is that you like to emphasize most and find a way to do it if you want to.  For me, I have to wear mascara and eyeliner, and tons of it.  Some days that means getting the baby in the car and getting to my destination and taking a minute in the parking lot to throw some mascara on before getting out of the car.  I wear black enough mascara that I don’t always need to wear eyeliner if I don’t have the time.  Wearing makeup doesn’t mean you have to sit in front of your vanity with lights and a magnifying mirror.  If your focus is your skin, shop around and find an easy daily combo foundation, like MAC studio fix.  It is a powder and foundation in one so you can skip the 2 step process and forget concealer all together.  For daily makeup it’s all about doing what you can with what you have.  Some days I have the time to put towards it, and other days I cut corners to make it work.  Figure out what your “corners” are.

Here are a few beautiful brides that Ashely and I were lucky enough to work with.

jen close up 300x224 Q&A with AC Makeup

victoria 199x300 Q&A with AC Makeupclose up 300x199 Q&A with AC Makeup

If you would like to have your makeup done by Ashley you can email her at info@acmakeup.com or visit her website here.

Ashley, thank you for the insight and great tips!

Q&A with Shadow Boudoir & A Special Valentine’s Day Offer

January 3, 2011 by admin

What is boudoir photography?

Boudoir is a fancy French word for bedroom. A great deal of “boudoir photography” is now created in the photographer’s studio or in luxury hotel suites, where it has become very fashionable to create a set of sensual images for women in “boudoir style”. This often takes the shape of partly clothed images or images in lingerie, and has become a popular gift for brides to surprise their future husbands with. Although in the past there were many negative connotations associated with boudoir photography, in recent years the trend has begun to gain momentum, and the entire look of boudoir photography has begun to change. Bridal boudoir photography is becoming particularly popular. Other common themes for boudoir photography are anniversaries, birthdays, Valentine’s Day, weight loss, maternity, any form of body change or alteration (breast augmentation or reduction, etc.), and for soldiers overseas. At Shadow Boudoir Pinup style photography is also gaining momentum. Pinup came into its own with Esquire magazine in the 1930′s and then really became popular in WWII.

What originally interested you in boudoir photography?

I have been a huge fan of Pinup photography for the longest time. The Pinup artists that really captured my interest were Vargas, Petty, Olivia, and also a more current artist, the surrealist Michael Parkes. I love the innocence yet sexiness of those images. Before I was a Boudoir and Wedding Photographer, my photography was more of an artistic outlet for me. I showed my images in galleries and competed in juried art shows in San Diego and throughout the US. Pinup and Boudoir style images was one area that I really liked to work in. I loved giving the women in my images beauty and empowerment; they always had a very strong and powerful presence in the image. This was all before I went digital, all my prints back then were black and white from film, and hand processed in the darkroom. On some images I hand painted in selective color with oil paints. As a wedding photographer today it was an easy progression to modify my style just a bit to offer this art form to our brides, and other women who are looking to do something like this.

What is your favorite part of shooting boudoir?

What I love is watching our clients go from being nervous and sometimes self critical to being confident and strong. Sometimes they come in afraid to even get out of the car to not wanting to leave and planning their next session. The transformation is amazing. I hear so often that the ladies are on a “Boudoir High” for weeks after, and that often the images are just the icing on the cake, the experience itself is the best part!

I also LOVE it when one of our brides does a session and I am there to see the grooms face when she presents him with her album on the wedding day! That is priceless!

 

heather Gift For Groom Shadow Boudoir San Diego 300x221 Q&A with Shadow Boudoir & A Special Valentines Day Offer

Where do your shoots take place?

Shadow Boudoir is a smaller Boutique Boudoir studio located in North County. Our studio is dedicated to Boudoir and Maternity sessions. We are an all female staff that is all about making your boudoir experience… well… the bomb!

What happens if the client does not want their photos on your blog, Facebook page or website?

All of our clients receive a very detailed privacy release along with their contract. This release covers where and how we can use their images, from not at all to you may use them anywhere you would like for your promotion. Most of our clients mark the box that says please ask on a per image basis.

Here’s a look at some differences between pinup and boudoir:

heather PinupSample 300x200 Q&A with Shadow Boudoir & A Special Valentines Day Offer

BoudoirSample 300x200 Q&A with Shadow Boudoir & A Special Valentines Day Offer

Check out this amazing Valentine’s Day Package. Hurry up and contact Heather today before the spots fill up!

heather ad 201x300 Q&A with Shadow Boudoir & A Special Valentines Day Offer

For more information please visit the Shadow Boudoir Website.

*All photos can be viewed in a larger screen by clicking on them.*

Happy New Year

December 30, 2010 by admin

2010 was a great year for Divine Events. It would not have been possible without family, friends, past and future clients, colleagues and all of the wonderful people I have in my life. I am sincerely grateful for each and every one of you.

Here are a few client and colleague highlights from 2010.

me with RZ 300x200 Happy New Yearheather 297x300 Happy New Yeardave and jen 300x200 Happy New Yearvictoria 300x200 Happy New Yearsara 6 300x199 Happy New Yearrobin 300x200 Happy New Yearnecole 300x200 Happy New Yearnico 300x200 Happy New Yearally 2 300x200 Happy New Yeargloria 300x199 Happy New Year

I’m looking forward to a year full of more amazing weddings and of course a new addition to my own family.

I hope 2011 brings you happiness, good health and prosperity.

Happy New Year!